We at EMGS, and our servants and agents, which means EMGS and its subsidiaries from time to time and their subsidiaries, (“we”, “us”, “our” or “EMGS” as the context requires) are committed to protecting and respecting your privacy.
“data user” is EMGS and/or any of EMGS subsidiaries, agents or servants from time to time.
“application” is the process of applying for entry to courses offered by institutions of further and higher education which are accredited and licensed by the Government of Malaysia or the process for applying for permission to enter and remain in Malaysia as a student. The application is processed by EMGS and third parties including government agencies. The application is updated with any revisions, including decisions from the higher education establishments and examination results received during the remainder of the application cycle.
“sensitive personal data” means any personal data consisting of information as to the physical or mental health or condition of a data subject, his political opinions, his religious beliefs or other beliefs of a similar nature, the commission or alleged commission by him of any offence or any other personal data as the Minister may determine by order published in the Gazette;
“website” is any of www.educationmalaysia.gov.my or any other website, RSS feed or any other website, RSS feed or phone application operated by us from time to time.
|1||Information which we collect about you|
|1.1||We may collect and process the following information about you:|
|2||How we use your personal information|
|2.1||We use personal information held about you in the following ways:|
|2.2||We may share personal information included in your application, or which you subsequently supply to us, with the staff of the institutions which (i) you have previously or currently attend as a student or (ii) you are making application to attend for further or higher education as indicated in your application; or (iii) consular representatives from your country of origin.|
|2.3||The Malaysian Government requires prospective foreign students to submit applications for Student Passes in conjunction with the Higher Education Institution (“the Institution”) upon acceptance on the course. This means the institution will be passing personal data and sensitive personal data to us for processing. EMGS assumes that the Institution will comply with the provisions of the Act in the handling of your data and EMGS disclaims any liability for any breach of the Act arising from the actions or failings of any Institution.|
|2.4||EMGS or their authorized representatives, partners or subsidiaries will take all reasonable precautions to protect the security of your data however we cannot be liable to you for any loss or damage suffered by you as a result of an unauthorised third party having accessed your application.|
|2.5||Where you use our website to submit an application, we may invite you to participate in surveys intended to assist us in the development of our services or for enhancement of areas of study in which you have expressed interest. Whilst your views will be welcome to us, there is no obligation for you to respond. You will be given details of the purpose of the survey and the parties who will undertake it.|
|2.6||We may, on occasion, be required to undertake a check of your identity. This will be conducted in confidence.|
|2.7||EMGS will cooperate, where it is required to do so, with enquiries from authorities which demonstrate a legal requirement for access to information about you. These include, but are not limited to: Malaysian and International Police Forces, the Malaysian Department of Immigration, the Ministry of Higher Education and any other bona fide investigators on behalf of other agencies pursuing a lawful enquiry.|
|3||Communicating with you|
|3.1||The information we collect from you in connection with your application will include (without limitation) your name; postal and email address; and telephone numbers, both home and mobile and we will collect sensitive personal data regarding your medical screening and results. If any of these details change, it is important that you tell us straight away so that we can communicate with you about your application.|
|3.2||We will normally communicate with you by electronic means in respect of any application made by you.|
|3.3||You may contact us by any of the methods set out on our Contact us page of the website. If you have any questions about our use of your personal data, please write to the Data Protection Officer, EMGS, 20th Floor, Menara TA One, 22 Jalan P. Ramlee, Kuala Lumpur Malaysia 50250.|
|4||IP addresses, cookies and links|
|4.1||We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration and to report aggregate information to our advertisers. This is statistical data about our users’ browsing actions and patterns, and does not identify you as an individual.|
|4.3||The website may contain links that make it easy for you to visit other websites. EMGS does not have any control over these websites. Therefore, if you use these links to leave EMGS and visit websites operated by third parties, EMGS cannot be responsible for the protection and privacy of any information that you provide whilst visiting these websites.|
|5||Your right to ask to see the information we hold about you|
|5.1||Upon the coming into force of the Personal Data Protection Act 2010 you may request for us to provide you with details of personal information that we hold about you. If you want to make a request for this information you should write to EMGS at the address given in section 3.3 above.There may be a fee payable.|
|5.2||If you request us to do so, we will consider making changes to the information that we hold about you. We will change certain limited information that we hold about you where you tell us it is incorrect. We cannot make any changes to information contained in your application such as (without limitation) your photograph, academic qualifications, medical health report or references. If you believe any such information is incorrect or contains any errors or mistakes, you must contact your selected higher education institutions directly to discuss these.|